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New York Highway Use Tax

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NY Highway Use Tax

Does your commercial truck drive on public highways in the state of New York? If you do, you’ll more than likely need to obtain a Highway Use Tax (HUT) sticker. This sticker is obtained by applying to the New York State Department of Taxation and Finance to receive your registration. Registration includes paying your tax and then receiving your decals that need to be placed on your vehicle. Failure to comply could result in serious fines or penalties. We guide you through the complicated New York tax codes so you can get your NY HUT sticker fast. 

The Automotive Fuel Carrier Permit the other big New York Tax Permit. If your vehicle carries fuel, you will get the AFC permit instead of the NYHUT. You would not need to get both.

HUT – Highway Use Tax

This registration is for any truck, tractor, or self-propelled vehicle with a gross weight over 18,000 pounds that uses the public roadways in the state of New York

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AFC – Automotive Fuel Carrier

Automotive Fuel Carrier registration is for trucks, trailers, semi-trailers, and all attached devices with a gross weight over 18,000 pounds that transport automotive fuel on public roadways in the state of New York.

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Payments and Deadlines for Your HUT Stickers

Pricing for the New York HUT permit varies on many different factors. The miles traveled each day on New York public highways (excluding toll roads) and the weight of your vehicle, to name a couple. Drivers must keep mileage logs to accurately report their taxes and include every mile driven for each tax period. As far as weight, you have the option to report taxes by either gross weight or unloaded weight. Whatever option you choose, you must maintain filing using this weight for a full calendar year.

Failure to pay could result in serious penalties and fines such as:

  • Suspensions or revocations of your certificate of registration
  • Banning your company from working in the State of New York
  • Criminal fines, imprisonment, or both.

Quarterly Reporting Due Date

January 1 st – March 31 Apr 30 th

April 1 – June 30 th Jul 31 st

July 1 st – September 30 th Oct 31 st

October 1 st – December 31 st Jan 31 st (Following Year)

Most companies file quarterly.
The exact reporting date depends on your liability coverage of your company.

$0-$1,200 Liability Annual Filer

$1,201 – $12,000 Liability Quarterly Filer

$12,001+ Liability Monthly Filer

New York Highway Use Tax Friendly Customer Service Agents

Our Tax Experts Are Here to Help

You may think that nobody wants to go through tax codes and regulations, but here at New York Highway Use Tax, we love it. We have a dedicated team of tax professionals eager to help you with every step of the process. For over 16 years, New Yorkers have trusted us to help them file and obtain their HUT and AFC decals. Let us help you too, and you will see how easy it is to get your HUT sticker today!

The error rate for paper filing is 21%, which creates a greater chance of an audit, while the error rate for e-filing is less than .5%. Don’t subject your business to a lengthy audit. Let our team of tax experts help you e-file today. Save time and money by working with our team today.

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Frequently Asked Questions & Answers

Who needs a NY HUT permit?

Any truck, tractor, or other self-propelled vehicle with a gross weight of over 18,000 pounds must obtain a HUT sticker for their truck by submitting a certificate of registration. Additionally, any truck, trailer, or semi-trailer or attached device that transports automotive fuel and is over 18,000 pounds must obtain an AFC sticker by submitting a certificate of registration.

How long does it take to get a NYHUT sticker?

Times vary depending on postal delivery times. The state must first generate your new account and issue a temporary certificate, which may take 1-2 business days but can take up to a week. After that, your official NYHUT Decal sticker will be sent in the mail, which can take an additional week to arrive.

How is NYHUT calculated?

The New York Highway Use Tax is calculated from a few factors, but mileage is the most important part. To calculate the tax, you first need to find the total number of miles traveled on New York State Public Highways. This number does not include toll roads. Once you figure out your total miles, you will multiply that number by the specific tax rate of your vehicle. The tax rate varies depending on the weight of the vehicle and the process in which your company reports the weight of your vehicle. You can report it by either the gross vehicle weight or the unloaded vehicle weight.

What is the fine for not having a HUT sticker in NY?

Fines for not having a HUT sticker could range anywhere between $500 and $2000 for a first-time violation. Additionally, authorities have the right to impound your vehicle, bar your company from doing business in New York, or even sentence you to prison time. It’s best to always pay your NYHUT.

How do I get a NYHUT sticker?

The process begins with obtaining a temporary permit. Once your information is in the system with a temporary permit, you can then continue the process for a full time NYHUT permit. The process only takes a couple of business days to receive approval. Once approved, your NYHUT sticker will be mailed directly to you.

How Long Are the NYHUT stickers good for?

Typically the NYHUT sticker lasts for 3 years. This is typical but not exclusive. The official length of how long your stickers are valid for can be found directly on the decals. It is important to check them to verify how long your decal stickers are valid for.

If I carry fuel do I need both an NYHUT and an AFC Permit?

No. You will either need to get the NYHUT OR the AFC permit. You will not need to get both.

Does an AFC permit cover hazardous material?

No. The AFC permit only accounts for fuel carriers. If your cargo consists of other materials you may need to apply for the NYHUT and another permit that covers your cargo.

Is the New York HUT Permit the Same as the IRP?

Unfortunately, no. The New York Highway Use Tax is only specific to the state of New York. The IRP covers all jurisdictions of the United States and Canada. They are separate tax permits and must be obtained, filed, and paid separately. Learn More About the IRP HERE.

Is the New York Highway Use Tax the Same as the IFTA?

No. The IFTA is an international agreement between the United States and Canada. The New York HUT is only specific to the state of New York. They are separate tax permits and must be obtained, filed, and paid separately. Learn More About the IFTA HERE.

 

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